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Marketing & Creative Agencies

Agency margins are tight. Admin and operational waste is where they get tighter

Marketing and creative agencies lose 20-30% of billable time to non-billable admin. Automate the operational overhead and protect your margin.

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Free
discovery call & audit
Fixed
price projects
2-4 wks
typical delivery time
Reporting takes hours every weekPulling data from Google, Meta, and GA4 into Excel reports for every client, every week
Client onboarding is inconsistentEach new client handled differently, documents sent manually, onboarding dragging on for weeks
Content scheduling is a daily distractionLogging into each platform, scheduling posts manually, no central workflow
14.5%
increase in sales productivity with marketing automation
Nucleus Research
451%
more leads generated with automated nurture sequences
Annuitas Group
12.2%
reduction in marketing overhead with workflow automation
Nucleus Research
30%
of billable time lost to non-billable admin in typical agencies
Agency Analytics Survey
Common Pain Points

Where Marketing & Creative Agencies businesses lose the most time

These are the most common automatable tasks we see across marketing & creative agencies businesses. The hours add up fast.

Client reporting

Weekly and monthly reports pulled manually from Google Analytics, Meta, Google Ads, and other platforms, formatted in Canva or PowerPoint.

8-12 hrs/week wasted

Client onboarding

Welcome emails, briefing documents, access requests, and project setup all handled differently for every client.

4-6 hrs/week wasted

Content scheduling and publishing

Logging into each social platform, uploading content, writing captions, scheduling posts - done manually every week.

4-6 hrs/week wasted

Project and time tracking

Timesheets filled in at end of week from memory, billable vs non-billable not accurately tracked, project profitability unknown.

3-5 hrs/week wasted

Invoicing and accounts

Invoices generated manually from time reports, chased by email, payments tracked in spreadsheets.

3-5 hrs/week wasted

Lead and pipeline management

New enquiries tracked in email, no consistent qualification, proposals sent without a follow-up system.

3-5 hrs/week wasted
Why Now

The tools that make this affordable now didn't exist five years ago

Platforms like n8n, Make, and Power Automate have brought enterprise-grade automation within reach of any business. Combined with AI models that can read documents, answer questions, and make decisions, the cost of automating has dropped by 80-90% compared to five years ago. The businesses that move now will have a significant operational advantage over those that wait.

1

Free AutomationROI

Answer 5 questions online. Get a personalised list of automation opportunities for your specific business.

2

Discovery Call

A free 45-minute call where we map your top 3-5 opportunities in detail, answer every question, and give you a clear picture of what's possible.

3

Fixed-Price Build

We scope it, price it, build it, test it, and hand it over. Ongoing retainer support available after delivery.

Solutions

What we build for Marketing & Creative Agencies businesses

Each of these is a real, deployable solution we can build for your business. Every price and time-saving estimate is based on actual client delivery.

High Impact
Workflow

Automated Client Reporting

Reports pull live data from Google, Meta, and your other ad platforms, branded automatically, and delivered to clients by email on schedule.

8 hrs/week saved
$3K-$8K setup
High Impact
Workflow

Client Onboarding Workflow

New client triggers welcome sequence, brief, access requests, project creation in your PM tool, and kick-off scheduling - all automatic.

4 hrs/week saved
$2.5K-$6K setup
Medium Impact
Workflow

Content & Social Media Automation

Content calendar connected to scheduling tools. Approved content goes live automatically. Performance data pulled back into your reporting.

4 hrs/week saved
$2K-$5K setup
High Impact
Workflow + Bot

Lead Qualification & Follow-Up Bot

New enquiries qualified automatically, follow-up sequences triggered, proposals scheduled, and CRM updated without manual intervention.

4 hrs/week saved
$3K-$7K setup
Medium Impact
Workflow

Time Tracking & Invoicing Automation

Tracked time flows into invoice generation automatically. Payment reminders sent, payments reconciled in your accounting software.

4 hrs/week saved
$2K-$5K setup
High Impact
Integration

Agency Stack Integration

Connect your CRM, project management, time tracking, accounting, and reporting tools so data flows between them automatically.

4 hrs/week saved
$4K-$12K setup

Example ROI

A 6-person digital agency with $1.2M revenue. Team loses 24 hours per week to non-billable admin tasks worth $120/hr in billable time.

✓ 24 non-billable hours recovered per week

✓ At $120/hr billable rate: $149,760 annual revenue opportunity

✓ Even at 50% conversion: $74,880 in additional billable work

✓ Estimated setup cost: $18,000

Non-billable hrs saved/week 24 hrs
Revenue opportunity/year $74,880+
Setup investment $18,000
Payback period < 3 months
Questions

Common questions from marketing & creative agencies businesses

Do you work with HubSpot, Monday.com, Asana, and Harvest?
Yes. We integrate with all common agency tools. If it has an API, we can connect it. We assess your specific stack and identify the highest-value integration points during discovery.
Can you automate reporting for Google Ads, Meta, LinkedIn, and SEO platforms?
Yes. We can pull data from Google Analytics 4, Google Ads, Meta Ads Manager, LinkedIn, SEMrush, Ahrefs, and many others into a centralised reporting workflow.
We have our own reporting formats - can you match them?
Yes. We can replicate your existing report layouts and brand them automatically. Most clients keep their existing format and just stop building it by hand.

Explore other industries

Accounting & Legal Healthcare Real Estate & Property E-Commerce & Retail Trades & Field Services Financial Services Education & Training

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